Building a catalog evidence register for RUO merchant underwriting

Use the storefront export as your starting point

Export the catalog from the system your storefront or order team actually uses. Keep a dated copy of that export. In a working register, include the internal product ID, exact customer-facing name, category, current listing URL, legal seller, and the channel in which customers can order.

Record availability and channel differences explicitly

• Identify whether an item is active, planned, discontinued, or unavailable as of the export date.
• Show separate channel or domain entries when the same item is offered under different names or by different entities.
• Include items offered through buyer portals or manual quotes when those sales are part of the application.
• Record the original export, the storefront review date, and the person responsible for maintaining the register.

Check the register against live purchase paths

Sample products across every channel and open their current listing or sales record. Flag an inactive URL, unmatched item, or difference between the storefront and the export. Explain the discrepancy and reconcile it with the actual catalog before you send the review copy.